Businesses need to be documented. In this way, income, expenses incurred, and their feasibility are confirmed. Waybills are usually considered to be those primary documents that reflect the consumption of fuel and lubricants and confirm the use of transport.

Purpose of waybills

The use of your own or rented transport in an organization is accompanied by filling out such type of primary documents as waybills. Transportation of citizens, cargo, goods without proper registration is not allowed. At the same time, the obligation to fill out waybills is not limited to transport companies. The presence of documents is also mandatory for other economic entities when operating vehicles.

Employees often use personal vehicles for production purposes. Employers provide such employees with compensation for associated fuel and lubricant costs. The sample for filling out a passenger car waybill in such cases does not differ from the rules for preparing similar documents in other cases. The presence of a waybill exempts you from calculating personal income tax for accrued compensation (according to the letter of the Ministry of Finance of the Russian Federation dated July 26, 2013 No. 03-04-05/24421).

Other organizations confirm the validity of fuel consumption when using vehicles also with the help of waybills. On their basis, the costs of fuel and lubricants are written off and the tax base is reduced.

The absence of a waybill may serve as a reason for holding the payer liable, since the procedure for recording income and expenses is violated.

Registration of waybills

Waybills can be issued using legally approved and current unified forms. However, institutions have the right to develop their own forms for these documents, provided that they contain the following mandatory details:

• name of the document, its number and date of its preparation;
• details of the economic entity;
• content of a business transaction;
• measurement value (including monetary value);
• information about the vehicle;
• driver information;
• signatures of responsible persons indicating the position.

For each type of transport (passenger car, truck, bus, special-purpose vehicles, etc.) there is a certain unified document form. In relation to non-transport organizations, it is possible to use an independently developed waybill form. This fact should be reflected in the accounting policies. An approximate example of filling out a passenger car waybill is presented below.

The presence of an independently developed form of a waybill for a passenger car allows you to extend the period of use of the document to 1 month, while the unified form allows only a period of validity of the waybill equal to a work shift or 1 day.

Waybills - rules for filling out in 2017

When preparing documents for the use of vehicles, you should take into account that some changes have appeared in the legislation since the beginning of the year. According to them, the following amendments were made to the waybills, the rules for filling them out in 2017 by order of the Ministry of Transport of Russia dated January 18, 2017 No. 17:

• there is no longer any need to affix a stamp or seal of the economic entity in the header part of the document;
• It is required to indicate the date and time of monitoring the technical condition of the vehicle before the upcoming flight with the signatures of the responsible persons.

The innovations come into force on February 26, 2017. Entities using their own document forms should take into account the new requirements when adjusting the forms.

A waybill is one of the most important accounting documents that is in circulation at enterprises operating in the transport sector, as well as those using cars for their own needs.

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Document role

The waybill solves several problems at once. This is due to the fact that it records all the important information regarding the operation of the car, including:

• its technical condition;
• mileage traveled;
• driver's working hours;
• completed moves during the shift;
• consumption of fuels and lubricants, etc.

Based on all this data, control is carried out over the use of the vehicle and the driver’s labor efficiency, and in the future the accounting department of the enterprise calculates wages for the driver, mechanic and dispatcher.

The waybill is filled out for various vehicles: cars, trucks, and special equipment.

What should a driver have with him?

Any driver must carry several documents with him while performing his work. These include:

• driver's license (with the required clearance class);
• papers for the car (if there is a trailer, it must also be registered);
• accompanying documents for the transported goods (waybills, etc.);
• if required, a special permit for the transportation of special cargo;
• waybill.

Who fills out the form

Maintaining waybills is usually the responsibility of the head of a structural unit, accountant, dispatcher or other employee (sometimes these documents are issued by the head of the organization himself).

ATTENTION! Drivers should not be allowed to fill out waybills.

The driver’s task to correctly prepare the waybill is only to sign an autograph about the acceptance and delivery of the car at the end of the work shift, as well as to make notes about the completed transfers.

The waybill is issued to the driver against signature, and the obligatory condition for its receipt is the submission of the document for the previous day.

In some cases, a waybill can be issued not for one work shift, but for a longer period (for example, for intercity transportation).

Features of the document

Unified standards for primary documents have been abolished since 2013, so now employees of enterprises have the right to choose whether to issue a waybill each time in a free form (which is impractical), develop their own unique document form, or use a unified, previously mandatory form. The last option turns out to be the most preferable for many companies, because such a form includes all the necessary details and lines (i.e. there is no need to spend time developing and creating the structure and content of the sheet).

The document is kept in paper (printed) form, information is entered into it with a ballpoint pen of any dark color (other writing tools - felt-tip pens, pencils, etc. should not be used).

When filling out the waybill, you should avoid blots and mistakes. If any mistake does occur, it is better to fill out a new form, but if this is not possible, you need to correct the incorrect data very carefully. You can either cover them up with a proofreader, or cross them out and write the correct information at the top (making a note next to it “believe corrected”). All edits must be certified by the signature of the person who made them.

After issuing a waybill, the form must be signed by the responsible persons and also certified by the seal of the company (provided that the use of stamps for endorsement of such papers is enshrined in the company’s accounting policy).

Before moving on to the example of filling out a document, let’s say a few words about the procedure for entering information into it.

The form is filled out by the responsible person before the car leaves the garage.

The sheet is signed by: a mechanic who monitors the technical condition of the vehicle, if necessary, a medical worker who certifies the physical condition of the driver, the driver himself and the responsible employee.

Sample of filling out a waybill

So, the following are written in order on the sheet:

• date of its preparation;
• name of the organization and its address;
• OKPO code;
• car make (if the car is foreign-made, the model can be entered in Russian transcription);
• state number and garage number (if available);
• information about the driver: his full name, personnel number, driver's license number, driving class. Information about the license card must be entered if the driver operates using a license.

The second part of the form on the left includes information about the task issued to the driver for the current shift. Here are the following:

• who exactly issued the order: structural unit and name of the enterprise;
• delivery address;
• time of leaving the garage (exactly - in hours and minutes);
• signatures of the mechanic and driver.

After the trip, you should note the time of return to the garage, periods of waiting, downtime, destination of trips, etc., and also confirm all this information with the autograph of the driver.

On the right side of the document the following is indicated:

• first, data on the technical condition of the car at the time of departure: speedometer readings certifying the serviceability of the car, signatures of the mechanic and driver, brand and code of the fuel used;
• then, after returning, the fuel consumption is written down in detail (the tanker or fuel technician enters the data here): how much was issued according to the refueling sheet (in liters), how much was in the tank when leaving the garage and when arriving back, consumption (standardized and actual), and also information about savings or overspending;
• then the numbers from the speedometer are entered, and the mechanic certifies all this again with his signature.

On the reverse side of the waybill, information about trips made during the work shift is indicated (in order). Here it is written

• the address from which the car left,
• destination,
• departure and return times,
• mileage traveled,
• driver's signature.

Finally, the form is filled out by an accounting employee who calculates the number of hours actually worked, the kilometers traveled, and, based on this, calculates the driver’s wages.

Is it possible to do without a waybill?

Since the waybill refers to primary accounting documents, its use is mandatory. If an organization neglects to fill out this document, it may be subject to administrative punishment in the form of a fine.

How long to store a document

All primary documents are subject to fairly long-term storage. Waybills are no exception. After registration and carrying out all accounting operations on them, these documents must be kept in a place closed from access to unauthorized persons for at least five years or the period established by the internal regulations of the organization.

Changes for 2017 | Requirements update as of 12/12/2017

ATTENTION!

The Ministry of Transport of the Russian Federation, by order No. 17 dated January 18, 2017, introduced amendments to the procedure for filling out waybills,
approved by order of the Ministry of Transport dated September 18, 2008 No. 152.
The document was registered with the Ministry of Justice on February 13 and officially published on February 15, 2017.

After downloading the sample, be sure to read the recommendations and requirements for waybills below, and take into account the specifics of your activity!

Why do a daily pre-trip inspection:

Attention! Last changes!

Order of the Ministry of Transport of the Russian Federation dated November 7, 2017 N 476 "On introducing amendments to certain orders of the Ministry of Transport of the Russian Federation on the organization and conduct of pre-trip inspection of the technical condition of vehicles and issuance of waybills"

The waybill must reflect the carrier's OGRN and information about pre-trip control.
The list of mandatory details of the waybill has been added.
Among other things, it must indicate the OGRN of the legal entity (entrepreneur), as well as the date (day, month, year) and time (hours, minutes) of the pre-trip inspection of the technical condition of the vehicle (if mandatory monitoring is provided for by law).
In addition, it was previously envisaged to carry out daily monitoring of the technical condition of vehicles before leaving the line from the parking area and upon returning to the parking area. Now we are talking only about carrying out pre-trip inspection of the technical condition of vehicles before they leave their permanent parking place.
Registered with the Ministry of Justice of the Russian Federation on December 1, 2017. Registration No. 49083.

Order of the Ministry of Transport of Russia dated 04/06/2017 N 141 “On approval of the Procedure for organizing and conducting pre-trip inspection of the technical condition of vehicles”

For legal entities and individual entrepreneurs carrying out transportation by road and urban ground electric transport, the procedure for pre-trip control has been approved technical condition of vehicles

Control of the technical condition of vehicles is carried out by inspectors appointed by carriers. At the same time, inspectors must meet the professional and qualification requirements approved by the Ministry of Transport of Russia.

When carrying out inspections, the performance and condition of the main components and systems of the vehicle that affect road safety are checked. A list of components and systems to be checked is fixed (the serviceability of the brake system, steering, windshield washers, etc. is checked, among other things).

In the waybill of a serviceable vehicle, the mark “passed the pre-trip inspection of the technical condition” is placed, as well as the signature, surname and initials of the inspector who carried out the pre-trip inspection, the date and time of its implementation.

The carrier keeps records of pre-trip control in a special journal.

The order comes into force after 180 days from the date of its official publication.

However, previously:

Order of the Ministry of Transport of Russia dated January 18, 2017 N 17 "On introducing changes to the mandatory details and the procedure for filling out waybills approved by order of the Ministry of Transport of the Russian Federation dated September 18, 2008 N 152"

The procedure for filling out waybills for legal entities and individual entrepreneurs has been clarified

It has been established that the date and time of the pre-trip inspection of the technical condition of a vehicle are affixed by the inspector of the technical condition of motor vehicles or the inspector of the technical condition of urban ground electric transport, who carried out the corresponding control, and are certified by his signature indicating the surname and initials.

In addition, the provision according to which the seal or stamp of a legal entity, individual entrepreneur owning the relevant vehicles on the basis of ownership or other legal basis was affixed in the heading part of the waybill.

Any organization or individual entrepreneur who uses passenger vehicles to carry out their activities must have a clear understanding of what the need for waybills is, what they look like and how they should be filled out.

The obligation to issue waybills is determined by Federal Law of November 8, 2007 No. 259-FZ. Current legislation requires the issuance of waybills for control, correct accounting of the movement of fuel resources and calculation of earnings for drivers. In addition, keeping records of expenses for the use of vehicles is necessary for tax purposes. Therefore, the waybill can safely be called the main primary document that serves as the basis for monitoring the mileage of the car, writing off fuel and lubricants, paying wages and calculating taxes.

In accordance with the Resolution of the State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78, standard forms No. 3 and 3-special are provided for issuing waybills. - for passenger cars; No. 4 - for a passenger taxi; No. 4-S and 4-P - for freight transport; No. 6 and 6-special. - for buses. The rules for filling out these forms are stipulated in the Order of the Ministry of Transport of the Russian Federation dated September 18, 2008 No. 152. These Rules oblige the issuance of waybills for one day or shift. However, if it is necessary to arrange a business trip, the dispatcher or authorized person must indicate the date of departure and return to the garage (day, month, year) according to the order of the manager. The validity period of the waybill should not exceed one calendar month. To eliminate possible quibbles from regulatory authorities, waybills must be registered in a journal, which must be properly laced, numbered and sealed (unified form No. 8).

Waybill for a passenger car - is it necessary or not?

The following must be purchased:

1. Minibus taxi drivers who organize the transportation of passengers in a region or city.
2. A driver who transports any cargo, objects, goods, or luggage.
3. Drivers of transport companies operating intercity flights.
4. Driver of other public ground transport - trams, trolleybuses.

Please note that any legal entity that has transport at the disposal of the company must accept waybills from its employees in order to:

1. Know where the company car was located and what work the driver performed.
2. Report to the tax office.
3. Calculate the funds that were spent on gasoline and fuels and lubricants, which are not subject to taxation.
4. Reduce the amount of taxes.
5. Maintain a regulatory and legal database in the accounting department.

When you do not need to issue a waybill:

1. An individual using their own transport for their own purposes.
2. An individual providing a car to another person by proxy.

Regarding the need to issue a waybill if the car is registered to a commercial organization.

Recently, our editorial office received a letter in which its author said that he was stopped by employees of the State Traffic Inspectorate and first asked to present a power of attorney for the right to drive a vehicle (!), and then a waybill. As you already understood, our hero was driving a corporate car that belongs to a legal entity. Since the driver driving a corporate car did not carry out commercial transportation of passengers and did not transport commercial cargo, according to the current legislation he had the right to travel without a waybill.

The same applies to the power of attorney to drive a vehicle, which was canceled back in 2012. But, despite the fact that the driver did not break the law, he was brought to administrative responsibility for the lack of a waybill. Do you think this is legal? In such a situation, is the driver required to have a completed waybill with him? Let's figure it out.

First, let's find out whether traffic police inspectors legally demanded a power of attorney from the driver to drive a car.

And so, for this, let's remember the Decree of the Government of the Russian Federation No. 1156 of November 12, 2012, which canceled paragraph four of clause 2.1.1 of the Traffic Regulations of the Russian Federation. Let us remind you that this clause regulates the list of documents that the driver of the car is obliged to carry with him and present them to the police at the first request.

Thus, in particular, Government Decree No. 1156 of November 12, 2012 abolished the paragraph previously obliging drivers to carry with them a document giving them the right to drive a vehicle in the absence of the owner. That is, in other words, in 2012 the Government abolished the obligation of drivers to carry with them powers of attorney for the right to drive a vehicle. Accordingly, since 2012, police officers have no right to require drivers to present a power of attorney.

Fortunately, our hero, who was stopped by traffic police officers to check his documents, knew about this Resolution and actually quoted it word for word to the police officers. As a result, traffic police inspectors immediately forgot about their request and suddenly switched to the waybill, demanding to see a completed document, indicating that the car was registered to a legal entity, which means that, in accordance with the law, all drivers driving corporate vehicles are required to carry and present completed travel forms upon request.

As you already understood, our hero did not have a issued waybill. As a result, employees of the State Traffic Inspectorate drew up a protocol on an administrative offense and issued a fine.

Unfortunately, our hero is not a lawyer in the field of motor transport and road safety. Therefore, he believed the police officers that every driver of corporate transport is required to have a completed waybill with him. As a result, he, as a law-abiding citizen of the Russian Federation, paid the fine within the period established by law.

But in fact, the traffic police officers issued the fine illegally, and it could have easily been canceled by challenging it in court. The thing is that our hero, despite driving a car that belongs to a legal entity, was not obliged to carry a completed waybill with him, since he did not carry out commercial transportation of passengers or goods. But unfortunately, you will not be able to prove your case to the traffic police inspector, so we strongly recommend that you have a waybill with you for any trip on transport owned by the organization.

And so let's carefully look at paragraph 2.1.1 of the Rules of the Road:

According to clause 2.1.1 of the Russian Federation Traffic Regulations, the driver of a motor vehicle is obliged to have with him and, at the request of police officers (including traffic police officers of the State Traffic Safety Inspectorate of the Russian Federation), hand over to them the following documents for verification:

Driver's license or temporary permit to drive a vehicle of the appropriate category or subcategory

Registration documents for this vehicle (except for mopeds), and if there is a trailer - also for the trailer (except for trailers for mopeds)

- in specified cases permission to carry out activities for the transportation of passengers and luggage by passenger taxi, waybill, license card and documents for the transported cargo, and when transporting large, heavy and dangerous goods - documents provided for by the rules for the transportation of these goods

A document confirming the fact of disability, in the case of driving a vehicle on which the identification sign “Disabled” is installed

Insurance policy of compulsory insurance of civil liability of the owner (MTPL policy)

In cases expressly provided for by the legislation of the Russian Federation, have and submit for inspection to employees of the Federal Service for Supervision of Transport an access card for a vehicle for international road transport, a waybill and documents for the transported cargo, special permits, if available in accordance with The legislation on highways and on road activities allows the movement of heavy and (or) large-sized vehicles, vehicles transporting dangerous goods on highways, as well as providing a vehicle for weight and dimensional control

Pay attention to the text highlighted in red. This paragraph indicates that drivers are required to carry a waybill with them only in cases established by law. That is, if you follow the logic of the law, the driver does not always have to carry a waybill with him. Otherwise, there would be no mention in the law of “established cases.” But whether this is the case or not will be determined by the traffic police officer when stopping your car.

We know that you need to carry a completed waybill with you only in cases established by law.

But in what cases, established by law, are drivers required to carry a completed waybill with them and present it at the request of the police?

Yes, indeed, in certain cases, you still need to fill out a waybill and take it with you in order to present it upon request. For example, in the case where the driver is engaged in the commercial transportation of cargo(s) or passengers.

First, let's find out in what cases the waybill is filled out. This issue is regulated by Order of the Ministry of Transport of the Russian Federation No. 152 of September 18, 2008 “On approval of mandatory details and the procedure for filling out waybills,” as amended for 2017.

So, according to this document, the waybill is filled out for vehicles owned by legal entities or individual entrepreneurs for the transportation of goods, passengers or luggage. Here is an excerpt from Order of the Ministry of Transport No. 152:

"9. A waybill is issued for each vehicle used by a legal entity, individual entrepreneur for the transportation of goods, passengers and luggage by road and urban ground electric transport in urban, suburban and intercity communications"

Many will say that this document does not contain a word about “commercial transportation”; therefore, apparently, a waybill must be issued in all cases of operation of a vehicle that belongs to a legal entity or individual entrepreneur. Actually this is not true. The fact is that Order No. 152 of the Ministry of Transport directly refers to a more important Federal Law:

Law No. 259-FZ "Charter of road transport and urban ground electric transport" dated November 8, 2007

Article 1. Subject of regulation

This Federal Law regulates relations arising in the provision of services by road transport and urban ground electric transport, which are part of the transport system of the Russian Federation. Relations related to the provision of services by road transport and urban ground electric transport and not regulated by this Federal Law are regulated by other federal laws and other regulatory legal acts of the Russian Federation.

This Federal Law determines the general conditions for the transportation of passengers and luggage, cargo, respectively, by buses, trams, trolleybuses, cars, trucks, including the use of car trailers, car semi-trailers (hereinafter also referred to as vehicles), as well as the general conditions for the provision of services to passengers , charterers, shippers, consignees, carriers, charterers at transport infrastructure facilities.

Transportation of passengers, baggage, and cargo by road in international traffic is regulated by international treaties of the Russian Federation.

The provisions of the legislation of the Russian Federation on the protection of consumer rights also apply to relations related to the transportation of passengers and baggage, cargo for personal, family, household or other needs not related to business activities.

That is, as you can see, Order of the Ministry of Transport No. 152, referring to Federal Law No. 259, implies that a waybill must be issued for commercial transportation of goods and passengers. But in these documents there is not a word that the driver of a car that belongs to a legal entity or individual entrepreneur must have a completed waybill in hand for any type of transportation. That is, if there is no fact of commercial transportation in accordance with the order of the Ministry of Transport, the waybill should not be filled out. For example, when traveling for corporate needs of the company. Otherwise, this would be spelled out in such a document.

In what cases can the transportation of cargo and passengers be considered commercial?

According to Federal Law No. 259 of November 8, 2007, commercial transportation includes services for the transportation of goods, luggage and passengers.
Also, according to the same law, such concepts as cargo, baggage and passenger are clarified:

Cargo - a material object accepted for transportation in the prescribed manner

Baggage - passenger's belongings accepted for transportation in accordance with the established procedure

Passenger - an individual who has entered into an agreement for the carriage of a passenger, or an individual for the purpose of whose transportation a vehicle charter agreement has been concluded

Also pay attention to Article 2 “Basic concepts used in this Federal Law No. 259”, which explains what a carrier is:

“Carrier is a legal entity, individual entrepreneur who, under a contract for the carriage of a passenger, a contract for the carriage of cargo, has assumed the obligation to transport a passenger and deliver baggage, as well as to transport the cargo entrusted by the shipper to the destination and hand over the baggage and cargo to the person authorized to receive them.”

So what follows from this:

Is it necessary to issue a waybill for drivers who are driving a corporate (official) vehicle if they do not carry out commercial transportation, but operate vehicles for the internal needs of a legal entity or individual entrepreneur?

As you already understood, this is not necessary, since the current Russian legislation clearly identifies those persons who are required to carry a completed waybill while driving a vehicle and present it to the police upon request.

Unfortunately, some traffic police officers, apparently, either do not know about these not very simple legislative norms (although this is their direct responsibility), or deliberately take advantage of the legal illiteracy of drivers who work in various companies on the road.

Many drivers, even understanding in their hearts that traffic police officers are not legally demanding a waybill, try not to get involved. For many, unfortunately, it is easier to pay a fine.

But this leads to impunity for those unscrupulous traffic police officers who illegally demand to see a waybill from drivers who are not engaged in commercial transportation.

Therefore, we advise you, in the event of illegal prosecution for administrative liability for the lack of a completed waybill, to challenge the actions of the traffic police officers in court, and whether you go to court or not is up to you, but it is obviously easier to carry a waybill with you.

Features of issuing waybills

An accountant of any organization should know that such a document is issued for 1 day, or for 1 trip. For example, you are sent on a business trip to another city in a company vehicle with a driver. He must receive a waybill before leaving.

Please note that if your stay in another city lasts for 1 month or even more, then in order to be brought back, the driver will have to issue 2 of the same sheet. You will find confirmation of this in Order No. 152 of the Ministry of Transport of the Russian Federation dated September 18, 2008, entitled “On approval of mandatory details and the procedure for filling out waybills.” It indicates the issuance period - from 1 to 30 days.

A certificate should be issued for each driver, especially in the case when the transport will be used by several employees during transportation (clause 11 of the same order).

Each company car or truck must also have its own separate waybill issued (clause 9 of the same order).

The document must be registered in the accounting department, or by the heads of the organization themselves. Please note that the storage period for documents is at least 5 years.

Rules for filling out a truck waybill in 2017 - the procedure for making changes before departure and on the line

To properly format waybill form, you must follow the following rules:

1. Don't forget to put the date and code right away , according to which compensation will be calculated in the accounting department.
2. Indicate the make of the car, trailer, garage number , as well as the number of employee drivers, personal data.
3. Determine the number of flights , route length.
4. Write down how many liters of fuel and other fuels and lubricants are required . If there is a remainder in the machine, its quantity is noted.
5. Make a note about the driver's health status from the person who allows the driver to participate in his activities.
6. Enter vehicle speedometer readings.
7. Record what time you left the car in the garage , what time you arrived at the place where passengers or cargo were collected, indicate the address of this place.
8. Describe the object of transportation.
9. Time of arrival at the place of shipment of the transported goods should also be documented.
10. Presentation of the consignment note to the consignee also mark in the appropriate box.
11. Indicate the time of departure from the place of shipment . If there is a downtime on the line, then you should also write about it in the document, and note the reason.
12. Next, write down what time you arrived at the garage or checkpoint , then hand over the vehicle to the quality control or checkpoint mechanic against signature.

Basic forms of waybills for cars and trucks

1. For a passenger car. Such a document is drawn up according to No. 3. This paper allows you to record the employee’s work. At the tax office, this evidence serves as the basis for calculating wages.
2. For a special car. This is a variation of the previous document for a passenger car, so it is issued using form No. 3, a special one. This sheet also records data on the driver’s work.
3. For a taxi driver in a passenger car. Issued according to No. 4. It also records the work of the driver. According to the document, the driver’s salary is calculated.
4. For a truck whose driver works piecework, a document is issued according to form No. 4-c.
5. For freight transport, the driver of which performs work part-time and daily, a sheet is drawn up according to No. 4-p.
6. For bus the paper is issued according to form No. 6. Typically, such a waybill is used for transport operating on suburban or urban routes.
7. For non-public buses. When transporting passengers in such transport, the driver must have a document in special form No. 6.

How to properly develop your own form of waybills - rules

Not all employers want to get involved with issuing travel vouchers. As a rule, it takes a long time to fill out the paper. Therefore, it is possible to simplify such a document only for some organizations - those that do not have full-time drivers and vehicles intended to carry out transportation for the company’s purposes.

According to the Federal Law “On Accounting” (dated November 21, 1996 N129), you must indicate all the main information in the document.

Fines 2017 for lack of waybills

Individual , traveling without the required papers, in particular a waybill, cannot be criminally punished. He will be brought to administrative responsibility. This means that he will be required to pay a fine of 500 rubles (Part 2 of Article 12.3 of the Code of Administrative Offenses of the Russian Federation).

Legal entity faces a larger fine - 100 thousand rubles (Part 1 of Article 12.31.1 of the Code of Administrative Offenses of the Russian Federation). The same punishment awaits companies organizing transportation by electric, ground transport.

If you have any questions regarding the approval of the travel document form, ask them in the comments or contact us by phone.

We can develop a taxi waybill specifically for your organization in order to avoid penalties

Not long ago, the Ministry of Transport made some adjustments regarding the basic rules for filling out travel forms. The official publication of the document with amendments to the previously adopted regulations was carried out in February of this year. According to the latest current data, it has been established that the time parameter for carrying out on-line inspection of the technical component of a car is set by an inspector competent in this field. It turns out that any mechanic or driver cannot make such notes and records, otherwise it will be considered a violation of the current procedure and face sanctions.

Certification is carried out through his personal signature and indicating his identifying surname and initials. There was also a cancellation of the provision under which the legal seal was displayed in the title of the document. persons, individual entrepreneurs who own a vehicle. Based on the current legislation, a waybill for a truck must be provided by persons conducting business activities using freight or passenger transport - these are the current rules for registration of transport transportation.

The regulatory obligation, which requires detailed execution of the document, is determined and enshrined within the framework of the federal law adopted on November 8, 2007. The current regulations impose their own rules on the preparation of sheets for monitoring and proper accounting of the movement of money. In addition, maintaining papers related to the use of road transport is necessary for tax purposes, therefore the waybill certainly acts as the main primary document, which is the basis for detailing and subsequent monitoring of the mileage of a specific car, write-off of fuel and lubricants for its maintenance, remuneration of the driver of the vehicle and settlement transactions with the budget for taxes.

According to the legislative decree of the State Statistics Committee, special forms are supposed to be used to complete documentation. For passenger cars this is a special form No. 3 and No. 3, for trucks it is No. 4 and 4P, for buses the use of document No. 6 and 6 special is provided. The general rules suggest issuing these documents for one shift or day, but if you need to make a business trip, you will need to indicate the date of departure and return to the garage. The duration of the sheet does not exceed 1 month according to the calendar; in order to avoid possible quibbles on the part of control authorities, documents are registered in a journal.

There is a list of persons who must purchase a document such as a waybill for a passenger car and a truck.

• Minibus drivers transporting passengers within a city or region;
• driving specialists engaged in the field of cargo transportation, transportation of luggage, objects and goods;
• drivers who work for large transport companies operating intercity flights;
• persons who manage other types of ground transport - trams, trolleybuses.

A competent approach to observing these subtleties will allow you to achieve a good result and avoid problems with documents.

Any legal entity whose work involves the use of certain types of transport must accept waybills from its employees; this is necessary to solve a wide range of problems.

• Obtaining information about the location of the car at a certain time, the work performed by the driver.
• Carrying out relevant calculations before representatives of tax authorities and other government agencies.
• Carrying out settlement actions with funds spent on gasoline and fuels and lubricants, subject to taxes.
• Reducing tax payments.
• Maintaining the regulatory and legal framework in the field of accounting.

The new form of waybill from 2017 allows you to solve a range of these problems quite simply.

In what cases is there no need to prepare a document?

There are situations in which execution of these documents is not mandatory.

• For individuals who use their own vehicle for personal purposes;
• for citizens who provide their car to another person under a power of attorney;
• for companies that own a car used for personal purposes.

Changes in waybills in 2017 suggest several points that require special attention.

Extracting a document and its features

An accounting employee of any company must have information that travel sheets (forms can be downloaded on the website) are issued directly for one trip. For example, an employee must go on a trip to another city in a company car. Before leaving, he is given a document. If the stay is prolonged for an indefinite period, it is necessary to issue a second sheet of the same type. This fact is described within the framework of the Order of the Ministry of Transport dated September 18. The period for which new waybills for 2017 are issued is up to a month.

Features of filling out the document

It is known that waybills have undergone certain changes since March 1, 2017. To correctly design the form, there is a requirement to follow a number of specific rules.

• It is necessary to immediately enter the date and code within which the accounting compensation is calculated;
• the brand of the company car is indicated, and the trailer, number, and personal data of some employees are also noted;
• the total number of flights and the total length of the route are determined;
• the required amount of consumables and fuel resources is assigned;
• the truck waybill form assumes that a general note is made about the state of health of the driver;
• data is entered about the time at which the driver left the car;
• describes the general basic characteristics of the object to be transported;
• The document indicates the time at which the driver arrives at the place of shipment.

The form of the waybill for passenger cars and trucks requires the mandatory entry of the information provided, this will reflect the maximum amount of information required for basic calculations.

Rules for developing document forms

The 2017 waybill involves certain changes, and enterprises often have questions regarding the development of forms. Not every employer wants to get involved with the preparation of sheets, so filling out the paper sometimes takes a lot of time. It is possible to simplify this document, especially for organizations that do not use the services of full-time drivers and vehicles intended for transportation directly for the company’s purposes. According to current legislation, the travel document form must contain a set of necessary data.

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